Scattered records
Different owners, formats, and folders make the current status difficult to see.
SIGLA DPMS · Pilot system
Give every DPO a clearer next step.
Bring privacy records, operational reminders, response workflows, reports, and key activity records into one organized workspace—so the Data Protection Officer can spend less time chasing files and more time guiding responsible action.
SIGLA DPMS supports internal privacy operations and recordkeeping. It does not provide legal advice,
determine compliance, or automatically file reports with regulators.
DPO workspace
DPO access
Good morning
Processing activities
24
3 need review
Active consents
186
Records organized
Open incidents
2
Actions in progress
Priority work Today
Review incident notification criteriaVerify facts and document the assessment
Complete processing activity recordTwo required fields remain incomplete
Respond to data subject requestPrepare the internal response record
Record readiness Overview
17 of 24 completeReview incomplete records before reporting.
Built as a practical workspace for privacy operations.
Sector-neutralDesigned beyond a single school use case
Role-basedClear access for administrators, DPOs, and encoders
Human-reviewedDecisions and submissions remain with authorized people
The DPO reality
01
02
03
Privacy work becomes difficult when every record lives somewhere else.
DPOs often coordinate policies, inventories, consent evidence, incident actions, requests, and reports across spreadsheets, email threads, paper forms, and shared folders. The hardest part is not simply keeping files—it is knowing what needs attention next and preserving the evidence behind each action.
Manual follow-ups
Important reviews and response actions depend on personal reminders and repeated messages.
Unclear evidence trail
Reconstructing who recorded, reviewed, or exported information takes unnecessary time.
Manual privacy workScattered
SIGLA DPMS brings these operational records into one traceable workspace.
Available in the current pilot
Core tools for organizing day-to-day privacy work.
The current system focuses on structured records, accountable workflows, and evidence that authorized teams can review. It supports the DPO's work without replacing professional judgment.
Current
Role-based workspace
Separate Administrator, DPO, and Encoder permissions so users can work within defined responsibilities.
Current
Processing inventory
Document processing activities, categories, lawful-basis notes, sensitivity, retention periods, and disposal dates.
Current
Consent records
Maintain consent-form versions and record purpose, channel, granted status, and withdrawal activity.
Current
Incident response tracking
Record incidents, track response actions, monitor an operational 72-hour window, and prepare a draft notification for review.
Current
Data subject requests
Track request references, statuses, internal due dates, assignments, and response documentation without requiring a public portal.
Current
Reports and audit history
Prepare internal operational summaries and processing records while keeping a trace of selected key views, changes, and exports.
One operating rhythm
Move from scattered updates to a repeatable DPO workflow.
SIGLA DPMS organizes the work around a simple cycle that teams can understand, review, and improve.
Document
Build an organized record of processing activities, consent evidence, incidents, and requests.
- Structured fields
- Named record owners
Review
See incomplete information, open actions, due dates, and records that need human assessment.
- Operational reminders
- Status visibility
Respond
Coordinate incident actions and data subject request work through consistent internal records.
- Response timeline
- Assigned follow-up
Demonstrate
Prepare reviewable reports and retain records of selected key actions that support internal accountability.
- Report preparation
- Traceable activity
Designed beyond one sector
One privacy foundation, configured around each organization.
The pilot began with a school-shaped use case, but the product direction is broader: organizations that need a clearer way to organize personal-data processing records and DPO workflows.
Configuration matters. Each organization still needs its own approved policies, processing context, access rules, retention decisions, and qualified privacy guidance.
Student, applicant, employee, and learning-service processing records.
Sensitive-data inventories, consent evidence, and tightly controlled internal workflows.
Customer, order, support, marketing, and third-party processing records.
Guest, booking, inquiry, vendor, and workforce data-processing documentation.
Client intake, engagement, case, billing, and employee privacy records.
Member, donor, volunteer, beneficiary, and program information workflows.
Product roadmap · Not yet available
Guided tools that help the DPO understand what to do next.
The next product phase is intended to turn complex privacy work into clearer, explainable steps while preserving human review and organizational accountability.
Roadmap boundary: These capabilities are planned concepts, not
features in the current pilot. Any guidance would remain educational and operational—not legal advice,
a compliance guarantee, or an automated regulatory decision.
Guided DPO checklist
Turn common privacy activities into step-by-step tasks with owners, evidence prompts, and review points.
Plain-language explainers
Provide source-linked context for unfamiliar terms and workflows without pretending to replace qualified advice.
Action-plan builder
Help the DPO convert identified gaps into assignable actions, target dates, and evidence requirements.
Reusable privacy playbooks
Offer configurable templates for recurring reviews, onboarding, incident preparation, and request handling.
Software supports the DPO. It does not replace accountability.
Incidents and facts must be recorded and assessed by authorized people.
The system prepares internal records and drafts for human review and manual submission.
Compliance depends on actual practices, policies, decisions, and applicable requirements.
Organizations should consult qualified professionals for situation-specific interpretation.
See how SIGLA DPMS can organize your privacy workflow.
Tell us about your organization, current recordkeeping process, and DPO challenges. We will review the fit and walk you through the current pilot capabilities.